About the role

About Allocate Allocate is building the operating system for private markets — wealth advisors and their clients use the platform to access, transact in, and manage private market investments. The platform supports 350+ advisory firms and 1,500+ GP relationships, with $5B+ in assets on the platform. About The Role As a Fund Operations Analyst, you will run the daily execution engine behind the 150+ funds on the Allocate platform. Capital call notices, wires and transfers, credit facility drawdowns, payment matching, expense reconciliation, and the records that everything else depends on. As Allocate scales, the fund count on the platform is growing quickly, and we need to keep automating our processes to keep pace. You will learn the operational process, then work with the team and spearhead the efforts on how we can automate our workflows. This is a hands-on execution role with a build mandate attached, and you will be measured on two things. Did the work deliver a superb client experience, accurate and on time every time, and can the same team handle more funds this quarter than it could last quarter. What You'll Own You will work day to day alongside our Allocate Fund Finance team, splitting coverage across the fund portfolio, and report directly to the Head of Feeder Operations. You will also partner closely with our client service team, third-party fund administrators, audit and tax teams. Fund Lifecycle Operations • Prepare capital call notices across the fund portfolio and route them for review and approval. • Set up wires and transfers across our banking platforms, including capital call fundings and distributions to limited and general partners. • Reconcile daily partner activity across bank accounts, flag anything that does not tie, and support quarterly cash queries from the fund administrator and auditors. • Own fund expense reconciliation. Code and allocate incoming invoices to the correct fund, series, and period, maintain and true up accruals, reconcile expenses against bank activity and the administrator’s books, and carry clean support into quarterly review and the annual audit. • Prepare credit facility drawdowns ahead of capital call deadlines, track repayments and outstanding balances, and pull together quarterly compliance reporting. • Own the core operational trackers covering investment activity, capital call payments, distributions, credit facilities, tax document status, and investor commitment records. • Review quarterly fund financials against source workpapers and tie the statements to the underlying schedules before anything goes out. • Assist in opening bank and brokerage accounts for new funds, including compiling the required entity documentation and maintaining account records. Automation and Process • Document every workflow you touch and create new processes for those that don’t currently exist. If it is not written down, it cannot be audited, operationalized, improved, or automated. • Partner with Product and Engineering to push repeatable operational logic into the platform rather than keeping it in spreadsheets. • Build the automation. Templated notice generation, rules-based payment matching, invoice intake and expense allocation, self-updating accrual roll forwards, scheduled reconciliations, automatic file routing, and alerting on exceptions instead of manual daily checks. • Replace manual tracker updates with queries and dashboards pulled from the source systems. What Success Looks Like • Capital calls, distributions, and wires go out accurately and on deadline, with no client-visible errors. • Expense reconciliation closes on schedule each period, with documented support that the administrator and auditors accept without a round of follow-up questions. • Manual hours come out of the core workflows every quarter, measured against the tasks you have automated or eliminated. • The fund count grows wi