About the role

The Logistics Coordinator is responsible for making the physical operations behind π run smoothly. This person coordinates the many moving pieces required to get a location ready for data collection: props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow us to operate across more locations with less manual coordination. This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people. Core Responsibilities Bookings & Site Coordination - Coordinate bookings and scheduling. - Communicate with hosts or site contacts before, during, and after bookings. - Confirm access, timing, site requirements, and any special logistics. - Maintain clear visibility into upcoming bookings and readiness. Props & Site Readiness - Coordinate which props and equipment are needed at each location. - Ensure props are staged, transported, and available before operations begin. - Track missing, damaged, or misplaced items. - Coordinate replenishment or replacement as needed. Transportation & Vans - Coordinate vans and transportation required for each deployment. - Make sure vehicles are available at the right times and locations. - Coordinate loading, unloading, and transportation of equipment and props. Moving & Setup Services - Coordinate movers or other external service providers when needed. - Provide clear instructions and expectations to vendors. - Ensure locations are set up and reset appropriately. Operational Coordination - Act as a central point of coordination between operators, PiBnB hosts, vendors, drivers, props teams, and internal stakeholders. - Identify logistics problems early and resolve them quickly. - Communicate changes clearly when plans shift. Workflow Improvement - Build repeatable processes for recurring logistics. - Identify unnecessary manual work and opportunities to simplify coordination. - Create checklists, trackers, templates, and other lightweight systems. - Help PiBnB scale from individually coordinated deployments toward a reliable operating system. What We're Looking For The strongest candidates will demonstrate: - Organization: Can keep many parallel details straight without dropping things. - Anticipation: Thinks ahead about dependencies and potential failure modes. - Ownership: Sees something that needs to happen and drives it to completion. - Prioritization: Can distinguish an urgent blocker from something that can wait. - Communication: Gives clear, concise updates and knows when to escalate. - Relationship building: Works effectively with hosts, vendors, operators, and internal teams. - Adaptability: Stays effective when plans change or unexpected problems arise. - Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier. - Attention to detail: Checks that things are actually ready rather than assuming they are. - Service mindset: Understands that good logistics makes everyone else's job easier.